Early access · Australia
SubMan is built for the subcontractor, not the head contractor. Price the job, send it to every builder who's tendering, turn the winner into a contract, track every variation, and lodge progress claims each month — in one app your whole team works in, instead of a spreadsheet per person and a shared drive full of versions. Connect Xero when you're ready, and your clients and jobs stay in step with your accounts.
We're onboarding a small number of trade businesses by hand. Tell us a little about yours and we'll be in touch.
SubManYour Company ▾| Item | Value | % done | To date | This claim |
|---|---|---|---|---|
| Contract works | 480,000.00 | 62% | 297,600.00 | 52,800.00 |
| V1 · Extra reception joinery | 12,400.00 | 100% | 12,400.00 | 5,400.00 |
| V2 · Changed stone tops | 8,950.00 | 50% | 4,475.00 | 4,475.00 |
| Less retention (10%) | (6,267.50) | |||
| This claim, ex GST | 314,475.00 | 56,407.50 |
Most trade businesses run a job across a quote worksheet on one estimator's laptop, a jobs list someone else keeps, a claims workbook per job, and a WIP sheet nobody fully trusts. Each one is retyped from the last. SubMan puts all of it in one place, so the whole team works from the same numbers.
Today
With SubMan
Fewer copies means fewer mistakes: a rate changed once, a contract value nobody retypes, a claim that always adds back to the contract.
Head-contractor software is built to manage you. SubMan is built for your side of the job: the joinery, shopfitting, fit-out and building trades who price work, sign the builder's contract, and then have to get paid for it.
Estimators
Build the quote from your own rate cards and labour rates, see materials, hours and margin as you go, and send the same price to every builder tendering — a PDF and a spreadsheet for each, under their name.
Contract administrators
Accept the winning quote into a job with its contract lines and terms. Each variation is priced, sent, approved and kept against the job, so the contract value is never a guess.
Accounts
Monthly progress claims built from the contract and approved variations, with retention, bank guarantees and what the builder actually approved — and the invoice in Xero to match.
Owners
What's quoted, what's won, what's claimed and what's still held in retention, across every job — with who changed what and when.
One record follows the job from the first price to the last dollar of retention. Nothing is re-keyed between the quote, the contract and the claim.
The everyday work of a subcontract business, in one place, with the tools you already use connected rather than replaced.
Quoting
Contracts & claims
Connected
Early access. We're onboarding a small number of businesses by hand and pricing is on application. Get in touch and we'll come back to you with terms for your business.
Xero is optional. SubMan works on its own from day one; connect your Xero organisation whenever you're ready, and disconnect it whenever you like. When it's connected, your accounts and your jobs stop being two separate worlds.
Clients
Match each client to its Xero contact, or add a new client straight into Xero. From then on its name, ABN, email and addresses come from Xero and stay current — no second copy to drift.
Jobs
When a quote is won, SubMan can create the job's Xero tracking option from its job number and project, so costs and invoices in Xero land against the right job.
Claims
Progress claims raised as Xero invoices, with the claim document attached and the reference your builder expects.
In your control
You connect through Xero's own sign-in and choose the organisation. SubMan never touches your bank, payroll or existing transactions, and you can disconnect from Xero's Connected Apps page at any time.
Your clients, your prices and your jobs are yours. SubMan holds what it needs to run the work, and files the documents in your own drive.
Subcontractors and trade businesses who quote to builders and then claim against the builder's contract — joinery, shopfitting, fit-out and other building trades. It manages the subcontract from your side, not the head contractor's.
No. SubMan works on its own, and Xero is optional. If you use Xero, connecting it keeps your clients and job tracking in step with your accounts. Xero stays your accounting system; SubMan does not replace it.
SubMan builds your progress claims from the contract and approved variations, numbers them, works out retention and records what the builder approved. Whether a claim is a valid payment claim under the Security of Payment legislation in your state, and how and when it is served, remains your call — SubMan is a tool, not legal advice.
Yes. Quotes in your existing Excel worksheet can be imported, and a claim history kept in a spreadsheet can be brought into a job. Both are optional add-ons.
In your own Google Drive or SharePoint, in folders you choose. SubMan keeps your templates and logo; the documents themselves live with you.
Claim by total, lodge it in their portal, and record in SubMan when it was lodged, how much, and what they approved. References and uploads are optional.
SubMan is built and operated by EMJ Services Pty Ltd in Sydney, alongside a working joinery subcontractor that runs its jobs on it every day.
Tell us about your business — the trade, roughly how many jobs you run, and how you quote and claim today. We'll set up your organisation and walk you through it.
Email [email protected]